Recording Info and FAQ
CASH, CHECK OR MONEY ORDERS ONLY
Real Estate Documents
Uniform Commercial Code (UCC) Filings
Recording fees are due at the time of recording. Payment is accepted in either cash or check form. For a complete list of our recording and copy fees, please see: Recording and Filing Fee Schedule.
Frequently Asked Questions
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A. You will need to send or deliver the original signed document to us. It should include completed dates, signature(s) of grantor(s), notary certificate (should contain state, county, date of acknowledgment, notary signature, notary seal and notary commission expiration date).
A. Each type of deed has a different definition, which can be crucial when transferring property. We are not bonded to direct you as to what form to use. We suggest that you contact a real estate attorney.
A. At the time of recording your document, our office will furnish a copy of the recorded document to the Santa Fe County Assessor; however, please note that it is not the Clerk’s responsibility to ensure that the transfer has taken place. By law, the receiver of the property has the responsibility to notify the Santa Fe County Assessor of the property so that the proper party will receive the property tax assessments notices and tax bills.
A. Yes, we will accept a certified copy for recording if, before it is presented to our office for recording, it has a proper certification certificate with a raised seal.
A. An informal and/or an uncertified record search can be conducted by our office; however, our office can only do record searches if the recording took place from January, 1991, to the present.
A. Our office has a WebX internet service that you can access to view the indexed information (grantor, grantee, date of recording, legal description) from Jan. 1991 - Present Day. You will not be able to retrieve images (only from Dec. 2003 - Present Day) or indexed information, unless you have a contract with the County through our Finance Department.
A. The Recording and Filing Fee Schedule has a complete list of fees.
A. Please see the Recording and Filing Fee Schedule for a complete list of fees. The Schedule will include the cost of copies of documents.
A. You will need to send or deliver the original, signed, lien document to us. It should include completed dates, signature(s) of grantor(s), and notary certificate (should contain state, county, date of acknowledgment, notary signature, notary seal, and notary commission expiration date). Please remember that you must include the legal property description on your lien document.
A. Yes. However, the Santa Fe County Clerk's Office only records only UCCs pertaining to property in Santa Fe County. All other UCCs are handled by the Secretary of State's Office.
A. Yes. Refer to our Recording and Filing Fee Schedule.
A. We require that a mylar and two legible black line copies be submitted for plat recordings. The plat must be notarized, and unless the property is a condo, the plat must have either a county/city public notice (see notices below), or approval signatures from the county/city land use administrator.
Refer to our Recording and Filing Fee Schedule.
A. If you apply for and are issued a marriage license in the State of New Mexico, the ceremony can be performed only in New Mexico. The ceremony may be performed in any county in New Mexico; however, once the ceremony is completed the license must be returned to the County Clerk it was purchased from.
A. Yes. Probate Judge Mark A. Basham is available by appointment to perform marriage ceremonies on Tuesdays and Thursdays from 12:30 – 2:00 p.m. His office is located at the Bokum Building across the street from our building. The address is 143 W. Palace, and the telephone number is (505) 992-1636.
A. Yes. We are unable to issue a license without both parties present.
A. Yes. New Mexico law requires the bride, groom, two witnesses and one official to be present at the ceremony and all must sign the Marriage Certificate.
A. No. We certify the marriage application, which is kept on file. The marriage license is not.
A. No. Divorce records are filed at the District Court. The First Judicial District Court covers Santa Fe, Rio Arriba and Los Alamos Counties and is located at the Judge Steve Herrera Court Complex located at 100 Catron Street. You may reach the District Court office at (505) 455-8250, or see their website at www.firstdistrictcourt.com/ for more information.
A. Santa Fe County Probate Judge Mark A. Basham’s office is located across the street from our office at the Bokum Building, 143 West Palace. The telephone number is (505) 992-1636. Judge Basham is available Tuesdays and Thursdays from 12:30 – 2:00 p.m. At other times, you may reach his clerk, Frank Fischer, at (505) 992-1636. He maintains the Probate Office in the absence of the Probate Judge. If you cannot reach anyone at (505) 992-1636, you may call our office at (505) 986-6280, or see their website at www.santafecountynm.gov/probate. Packets of probate forms are located in the County Clerk's Office and cost $5.00.
A. No. Birth certificates are located at the New Mexico Vital Records Office. Their office is located at 1900 S. Saint Francis Drive, and they can be reached at (505)827-0121. More information can be found at their website http://www.vitalrecordsnm.org/birth.shtml
A. No. According to New Mexico state statute, we are not allowed to copy death certificates. However, we can provide you with the name of deceased, date of death, and state of death. If you are seeking more information on a death certificate please refer to the New Mexico Department of Health at the website below:
A. Yes. We have several notaries available, and there is no charge for this service.