Office of the Santa Fe County Clerk > Divisions > Research/Public Records Access

Research/Public Records Access

KATHARINE E. CLARK | Clerk (D) | Term 2025 - 2028

Need to Find or Request Public Records?

Explore your options below to access real estate records, recorded documents, and more.

Access the Online Records Portal

Research Information

In New Mexico, real estate records are subject to the Recording Act (not the Inspection of Public Records Act). Copy and research fees apply. Click here to view the relevant court case.

What is an Instrument Number?
An instrument number is a unique identifier assigned to a specific recorded document (such as a deed, mortgage, lien, etc.) in the Clerk’s official records. Providing an instrument number helps staff retrieve documents more quickly and avoids research fees.

Types of Research Services

Online Self-service Portal:

Search real estate and other recorded documents. You can purchase documents via credit card and receive them by email. View the How-To Guide. Use login: PUBLIC / PUBLIC.

Index Search & In-person Pick Up:

Use the index search to find instrument numbers and email your request to clerk@santafecountynm.gov. Please allow 2 business days. Use login: INDEX / INDEX.

In-person Self-service Computers:

Available free to the public in the Clerk’s foyer during business hours. Standard copy fees apply. Those with appointments have priority. Staff can assist for up to 15 minutes before a research fee applies.

Staff-Conducted Research:

Searches performed by staff cost $40 for the first 15 minutes and $40/hour thereafter. This includes searches by address or chain of title. Results are unofficial and not guaranteed.

Reminder: Self-research users are responsible for trying variations in search terms. Add documents to your cart online or email the instrument number to request a copy. Standard fees apply. View full fee schedule.

Disclaimer

Documents recorded in the Office of the Santa Fe County Clerk are public records and are subject to inspection and disclosure under the New Mexico Inspection of Public Records Act (§14-2-1 NMSA 1978), unless otherwise exempt by law.

Other Requests

Video How-to Guide for Online Research

Records FAQs

Click on a question to view the answer.

A. Yes, but a research fee applies. This includes informal or uncertified record searches. See our fee schedule for details.

A. Yes. We’ve digitized over 480,000 records since 2021. Use our online portal to search, pay, and receive documents by email.

For frequent users, we offer a biannual subscription to ClerkTrackWeb for $600, plus a $100 setup fee. Email clerk@santafecountynm.gov for more info.

A. Yes. We recommend emailing us instrument numbers for faster service (48-hour turnaround). You may also use our public research computers or the online portal to obtain copies.

A. Please refer to our Recording and Filing Fee Schedule.

A. No. We only certify the marriage application (not the license itself). Use the ClerkTrackWeb portal with login PUBLIC / PUBLIC to search the marriage license section.

A. No. Divorce records are held by the First Judicial District Court. Visit them at 225 Montezuma Ave or call (505) 455-8250. More info at firstdistrictcourt.nmcourts.gov.

A. Use the ClerkTrackWeb portal with login PUBLIC / PUBLIC and select the probate section.

A. No. Contact the NM Vital Records Office at 1900 S. Saint Francis Drive or visit nmhealth.org. Call (505) 827-0121.

A. No. We cannot copy death certificates, but can provide name, date, and state of death. For official copies, visit the NM Dept. of Health: nmhealth.org.

A. Yes. Notary services are available at no charge if you're recording a document. Please note that notary blocks are not provided.