Contracts
The Santa Fe County Contracts Section allows users to view all Santa Fe County Contracts. Contracts are organized by Division, Item, Contractor, Purpose, Contract Number, Start Date and Expiration Date and can be sorted by Start Date, Division and Contractor. Users can also use the search feature to search key terms.
Santa Fe County manually loads contracts into the contract section as downloadable PDF documents, so if a contract is not currently located on the Sunshine Section, please contact the Santa Fe County Legal Division at (505) 986-6279. Please note, the database was created in 2009, therefore contracts executed prior to 2009 may not be on the database.
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Division: Public Works
Item: DOE - Determination - Repairs to Water Service Line Leak at 3 Desert Rain in Las Campanas
Contractor: Sub Surface Contracting, LLC
Purpose: At 4:00 pm Wednesday, July 2, 2025, the Public Works Department Utilities Division was notified of water flowing down the street off Los Sueno’s Trail and the intersection of 3 Desert Rain in Las Campanas Subdivision. Upon Public Works Utility Staff investigation, an air relief line that is connected to a 10-inch water main was hit by a boring machine. The crew determined that a contractor would be required to excavate the line and make repairs to the main water line.
Contract Number:
Start Date: 7/23/2025
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Division: LAND USE
Item: Sole Source Determination - Monitoring Short-Term Rental Compliances
Contractor: Granicus Technology
Purpose: In July 2020, the County entered into agreement No. 2020-0180-GM with Granicus, LLC, dba Host Compliance through a competitive sealed proposal to perform technical, analytical and administrative support for the development, implementation and management of short term rentals (STR) in Santa Fe County. Granicus is the County’s current provider of technology that monitors short term rental listings in Santa Fe County. A “web crawler” determines the location of rental postings and compares them to the County’s list of approved STR permits. A 24/7 hotline number is also maintained so that neighbors can report known violations of the policy or complaints about the use. The County uses this information to determine where illegal rentals are offered and is then able to enforce the regulation. The data is integrated into the County’s GIS system so that the location of this activity and other market characteristics can be analyzed. The system also has the capacity to send out mass mailings (reminders of renewal deadlines or notices of regulatory changes, for instance) to the registered STR owners or notices of violations against illegal rentals. This information is also essential for the County Assessor to determine the appropriate property tax rate and for the County to determine the amount of Lodger’s Tax that should be remitted with each rental fee.
One of the annual deliverables through the current contract with Granicus is the provision of market data that integrates with Esri’s GIS (the County’s mapping software). The amount of time it would take for a new vendor to provide this integration of software applications would likely take 6 to 8 months. In the meantime, without access to the data, the County would not be able to maintain compliance with the STR ordinance, accurately assess property tax values or track the payment of Lodger’s Tax.
Procuring a new contractor for the services currently offered by Granicus would create an untenable delay in the County’s ability to maintain compliance with its STR regulation. Continuing a contract with Granicus would give the County ample time to proceed with a new Request for Proposal (RFP) process to procure ongoing services for FY27 without experiencing a gap in compliance or detriment to revenues.
Contract Number:
Start Date: 6/23/2025
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Division: OPEN SPACE AND TRAILS
Item: Sole Source Determination - Develop an Updated Management Plan for the San Pedro Open Space Properties
Contractor: Ecotone Landscape Planning, LLC
Purpose: In May 2015, Santa Fe County entered into Agreement No. 2015-0183-GM with Ecotone for the creation of a site specific Strategic Management Plan for three open space properties within the San Pedro Open Space in accordance with the County Sustainable Growth Management Plan.
Santa Fe County owns the 320-acre San Pedro Open Space near Golden, NM. Santa Fe County acquired the southern 160-acre parcel in 2011. A management plan was then created for this property in 2016. In 2024, Santa Fe County acquired two northern parcels, totaling 160 acres, doubling the size of the open space to 320 acres. It is necessary to update the management plan to account for these additional parcels, and to plan trails and other recreational amenities on the expanded open space property.
Ecotone Landscape Planning, LLC was selected to create the original San Pedro Open Space management plan via a competitive RFP process in 2015 (then doing business as “Ecotone”). No other solicitation would be competitive because Ecotone Landscape Planning has already completed the research, data collection, stakeholder engagement and document preparation for the original management plan, which includes half of the area of the now expanded open space property.
Contract Number:
Start Date: 6/16/2025
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Division: MANAGERS OFFICE/COMMISSIONERS
Item: Sole Source Determination - Spencer Fane, LLC
Contractor: Spencer Fane, LLC
Purpose: In July 2021, Santa Fe County Purchasing Division issued a Request for Proposals (RFP) No. 2021-
0172-ATT/CW and entered Agreement No. 2021-0172-F-ATT/CW with Spencer Fane, LLC to provide
legal services on matters directed by the County Attorney’s Office over a 4-year term. One such matter
involved the legal services in representing Santa Fe County in the Matter of Leo R. Trujillo and Nora L.
Truillo vs. Board of County Commissioners was assigned to Spencer Fane, LLC. A judgement has
been entered, and ongoing representation will continue through execution of the County’s rights under
the judgement. The services will include consultation, communication with opposing counsel, filing of
necessary pleadings, and court appearances.
The contract with Spencer Fane, LLC is set to expire in July 2025 and may not be amended to extend
the term to continue to provide the required legal services for the subject case, Pursuant to NMSA 1978,
Section 13-1-150. Multi-term contracts; specified period.
Contract Number:
Start Date: 5/21/2025
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Division: PUBLIC WORKS DIVISION
Item: Sole Source Determination - Professional Engineering Services for Segment No. 7 of the Santa Fe Rail Trail Design
Contractor: Otak, Inc.
Purpose: In 2009, Santa Fe County Purchasing Division issued a Request for Proposals (RFP) No. 29-0131-CSD/JC and entered Agreement No. 29-0131-CSD/JC with Loris & Associates, Inc. to provide engineering services for the design and completion of the County’s portion of the Santa Fe Rail Trail (Project). The project scope included the completion of six phases or Segments, subject to the availability of County funding over multiple fiscal years.
In March 2017, Agreement 2017-0251-PW/BT was procured pursuant to a sole source determination to continue design services with Loris & Associates, Inc. to complete the design for segments 4 through 6. In April 2017, Loris & Associates was acquired by OTAK, Inc. and Agreement 2017-0251-PW/BT was amended to extend the term of the Agreement with OTAK, Inc. Pursuant to NMSA 1978, Section 13-1-150. Multi-term contracts: specified period, Agreement 2017-0251-PW/BT could not be amended to extend the term beyond a 4-year term contract. In May 2023, the County entered into Agreement No. 2023-0138-PW with Otak, Inc. as a sole source procurement to complete the design and alignment of Segment 6 of the Project.
Construction of segments 1 through 6 has been completed. Segment No. 7 requires the services of OTAK, Inc. to provide the design of for Segment No. 7, to continue the alignment in accordance to the original intent of the original RFP No. 29-0131-CSD/JC, pursuant to the NMDOT requirements and provide construction phase engineering services.
Contract Number:
Start Date: 5/19/2025
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Division: Public Works
Item: DOE - Determination - Repairs to Reconnect Electrical Service to the Santa Fe Water Reclamation Facility
Contractor: Allied Electric
Purpose: At approximately 12:00pm on Tuesday April 22, 2025, the Utilities Department were notified that the power went out at the County Water Reclamation Facility located at the State of New Mexico Penitentiary on Hwy 14 in Santa Fe. It was apparent that a power cable was cut by a construction contract for an adjacent development project.
Contract Number:
Start Date: 5/6/2025
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Division: FIRE
Item: Sole Source Determination - Public Consultant Group, LLC
Contractor: Public Consultant Group, LLC
Purpose: In January 2021, Santa Fe County entered into Agreement No. 2020-0257-FD/MM with Public Consulting Group, Inc. (PCG) to develop an alternative payment model to collect Medicaid and Medicare funds under the Ambulance Supplemental Payment Program (ASPP) in compliance with the State of New Mexico Health and Human Services Division (HSD) within deadlines established by HSD.
Contract Number:
Start Date: 4/18/2025
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Division: Purchasing
Item: Sole Source Determination - Santa Fe Business Incubator
Contractor: Santa Fe Business Incubator
Purpose: Santa Fe County desires to contract with the Santa Fe Business Incubator (SFBI) to develop a business outreach pilot program for the purposes of establishing a mechanism for local business creation, retention and expansion. For the purposes of this contract, two rural communities shall be selected: one community in the northern portion and one in the southern or south central portion of Santa Fe County. The purpose is to give the County a feedback mechanism about businesses in rural areas as well as provide information regarding business interests and needs. The outcome shall help establish, build and strengthen business networks in rural communities. This is a pilot program that will eventually lead to a program to help all businesses, home-based businesses and entrepreneurs succeed and grow in the County.
Contract Number:
Start Date: 2/28/2025
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Division: CLERKS
Item: Sole Source Determination - Annual License and Subscription Redactor and Election Shield Licensing
Contractor: Civera LLC
Purpose: The County Clerk’s Office is requesting the purchase of a specialized software license to provide a cloud-based hosted system that provides a comprehensive integration of all cast ballot images and records that provide transparent and secured reporting of election results.
The scope of service includes comprehensive integration, navigation, filtering, and downloading of all cast ballot images, cast vote records, and hash validation security to ensure data integrity, alongside advanced handwriting detection and Cartesian polygon redaction for privacy protection. The system will also encompass thorough correlation tests across all metadata, dynamic detection of mathematical anomalies, and an interactive dashboard app that provides real-time insights into the integrity and accuracy of election data.
Contract Number:
Start Date: 2/18/2025
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Division: PUBLIC WORKS DIVISION
Item: Sole Source Determination - Purchase and Indefinite Quantity Sodium Hypochlorite and Citric Acid for the County Water and Wastewater Disinfection
Contractor: PVS DX, Inc.
Purpose: The requirements for chemicals treatment to wastewater treatment is set by the New Mexico Environment Department (NMED) through the County’s discharge permit No. DP-234, Quill Wastewater Treatment Facility operated by Santa Fe County Utilities Division. Additional regulatory standards requiring the chemicals for drinking water are set by the Drinking Water Bureau (a section of the NMED) for Public Water Systems under the Statutory Authority: NMSA 1978, Sections 74-1-6, 74-1-8, 74-1-10, 74-1-13 and 74-1-13.1. Specifically, Title 20, Chapter 7, Part 10.
The Public Works Utilities require the purchase of sodium hypochlorite and citric acid to disinfect of both drinking water and wastewater flows into the wastewater treatment facility, to be in compliance with the NMED discharge permit as meeting the regulatory requirements of the Drinking Water Bureau.
The Department performed a good faith and due diligent effort in identifying companies within New Mexico and throughout the country to find both chemicals. Only PVS DX, Inc. was found that can deliver both of the chemicals that are needed.
Contract Number:
Start Date: 2/14/2025
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Division: COMMUNITY SERVICES
Item: Sole Source Determination - Dolly Parton Imagination Library
Contractor: Growing Up New Mexico
Purpose: The program is to provide books to children ages 0 to 5 in support of early childhood education.
Contract Number: 2025-0142-CSD-TJ
Start Date: 1/31/2025
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Division: PUBLIC WORKS DIVISION
Item: DOE - Determination - Repairs of a Water Line Break at 2208 Paseo Primero, Hyde Park Estates
Contractor: Sub Surface Contracting, LLC
Purpose: At approximately 10:00AM on Monday December 9, 2024, the Public Works Utilities Supervisor received a call of a possible water line break at 2208 Paseo Primero within the Hyde Park Estates in Santa Fe County. As the County is responsible for the maintenance of the Hyde Park Estates water system, the Supervisor of the Department dispatched a crew to investigate the water line break.
Upon arrival the crew confirmed that there was a major break in the water line at the location and requested the assistance of a licensed plumbing contractor to mobilize to the site for further investigation and repairs. Once approved, the Department was successful in contacting Sub Surface Contracting to mobilize the same day. The Contractor was able to excavate the site and complete the repairs by the end of the day.
Due to the weather and the damage to the asphalt road, the Contractor had to return to the site to make the required repairs to the road.
Contract Number:
Start Date: 1/3/2025
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Division: PUBLIC WORKS DIVISION
Item: DOE - Determination - Repairs in Correcting the Wastewater Flows at the County Wastewater Treatment Facility
Contractor: Sub Surface Contracting, LLC
Purpose: At approximately 8:00AM on Tuesday December 10, 2024, the Public Works Utilities Supervisor discovered the located at the County Wastewater Treatment Facility was overflowing due to the
collapsed line. The manhole lines provide access to the sewer lines for maintenance and inspection of wastewater flows, as well to clear line of any debris.
Contract Number:
Start Date: 12/24/2024
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Division: PUBLIC WORKS DIVISION
Item: DOE - Determination - Replace Gas Lines at the District Attorney’s Office
Contractor: LoboTech
Purpose: On Wednesday, October 30, 2024, a gas smell was reported by the District Attorney’s Office located at 327 Sandoval in Santa Fe, New Mexico. The Public Works Department dispatched the Facility Operations Foreman to investigate. The Foreman contact NM Gas Company to assist with locating and identifying the source of the gas smell. The Gas Company identified the leak to be methane from the gas lines from the gas meters to the heating units in the building and immediately “retagged” the gas meters and vacated the building of all staff.
Contract Number:
Start Date: 12/5/2024
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Division: UTILITIES DIVISION
Item: DOE - Determination - Main Water Line Break at 22 E. Wildflower Las Campanas Subdivision
Contractor: Sub Surface Contracting, LLC
Purpose: At approximately 3:00 PM, Monday November 25, 2024, the Public Works Utilities Supervisor received a call of a possible main water line break at 22 E. Wildflower in the Las Campanas Subdivision in Santa Fe County. As the County is responsible for the maintenance of the water system in the Las Campanas Subdivision, the Supervisor of the Department dispatched a crew to investigate the water line break.
Contract Number:
Start Date: 12/4/2024
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Division: UTILITIES DIVISION
Item: DOE- Determination - Repair Main Water Line Break at 62 W. Las Campanas Sudivision
Contractor: Sub Surface Contracting, LLC
Purpose: On Sunday November 3, 2024 the Public Works Utilities received a call of a possible main water line break at 62 W. Wildflower in the Las Campanas Subdivision in Santa Fe County. As the County is responsible for the maintenance of the water system in the Las Campanas Subdivision, the Supervisor of the Department dispatched a crew to investigate the water line break.
Contract Number:
Start Date: 12/4/2024
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Division: COMMUNITY SERVICES
Item: Sole Source Determination - Regional Development Corporation for the Business Expansion and Retention Program
Contractor: Regional Development Corporation
Purpose: Provide technical support services and increase the number of Mirco-Grant awards to businesses in underserved and the most rural parts of Santa Fe County.
Contract Number: 2025-0115-CDD
Start Date: 11/21/2024
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Division: Public Works
Item: Sole Source Determination - Engineering Services for County Roads 89 and 89C
Contractor: Santa Fe Engineering Consultants
Purpose:
Contract Number:
Start Date: 10/29/2024
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Division: HOUSING
Item: DOE - Determination - Sewer Line Break at Boys and Girls Club in Santa Cruz
Contractor: B&D Industries, Inc.
Purpose: On the morning of Friday, September 27, 2024, the County Housing Division was notified of sewage coming out of the ground at the Boys and Girls Club site, located at 155 B Camino de Quintana, in
Santa Cruz New Mexico. The Division Deputy Director contacted the Procurement Manager to request a declaration of emergency and request authorization to contact B&D Industries to mobilize
to the site to investigate and proceed with repairs.
Contract Number:
Start Date: 10/17/2024
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Division: PUBLIC WORKS DIVISION
Item: Environmental and Resource Assessment for County-Maintained Roads on Pueblo Lands
Contractor: BARR Engineering
Purpose:
Contract Number:
Start Date: 10/11/2024
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