Contracts
The Santa Fe County Contracts Section allows users to view all Santa Fe County Contracts. Contracts are organized by Division, Item, Contractor, Purpose, Contract Number, Start Date and Expiration Date and can be sorted by Start Date, Division and Contractor. Users can also use the search feature to search key terms.
Santa Fe County manually loads contracts into the contract section as downloadable PDF documents, so if a contract is not currently located on the Sunshine Section, please contact the Santa Fe County Legal Division at (505) 986-6279. Please note, the database was created in 2009, therefore contracts executed prior to 2009 may not be on the database.
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Division: Public Works
Item: DOE Determination - Water Service Line Break - 7 Honeysuckle Circle in Las Campanas.docx
Contractor: TLC Plumbing and Utility
Purpose: At 7:30 AM Thursday, December 25, 2025, the Public Works Department Utilities Division was notified of a possible water line break at 7 Honeysuckle Circle in the Parkside Subdivision within the Las Campanas Community. Upon Public Works Utility Staff investigation, and confirmation of a water line break at the location, they were instructed to shut the valves off to stop the loss of water. This resulted in shutting down the water supply to 10 homes.
The County Chief Procurement Officer authorized the Department to take all action necessary to contract a contractor that could quickly mobilize to make the repairs. TLC, Inc. was currently working in the area and was the first to respond to the scene at 2:30 PM. The TLC crew began digging up the ground to locate the water line break. Additional equipment was called in to address the site conditions of the trench. TLC identified a 24-inch crack in the water main line. The damage was most likely caused by temperature fluctuations. The repairs were completed at 9:00 PM on December 25, 2025. Additional repairs to the damaged road way will commence and be completed after the holidays as part of the DOE.
Contract Number:
Start Date: 2/11/2026
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Division: Public Works
Item: DOE - Repairs to Water Service Line Leak at 44 Via de Summa
Contractor: Sub Surface Contracting, LLC
Purpose: At 6:55 AM, Wednesday, December 24, 2025, the Public Works Department Utilities Division was
notified of water main break at 44 Via Summa. Public Works Utility Staff responded to the location site
and confirmed the water line break. Staff successfully isolated the line to stop the flow of water. Staff
then contacted the Procurement Manager to report the situation and were granted verbal authorization to
initiate a declaration of emergency and take all action to repair the line and damage.
Staff first contacted BlueLine Contracting to request assistance, however they advised that they were
unavailable to mobilize. At 7:12 AM staff contacted Sub Surface Contracting, who were able to mobilize
immediately. Subsurface initiated utility locates and began excavation at 11:30 AM. Their assessment
determined that an 8 inch County water main had split and required replacement of the damaged section.
Water service was reinstated at approximately 4:00 PM. Additional work to repair the road was scheduled
for completion after the holidays, and no later than January 20, 2025.
Contract Number:
Start Date: 1/22/2026
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Division: Public Works
Item: DOE - Repairs to Water Service Line Leak at 119 Vista del Monte
Contractor: Sub Surface Contracting, LLC
Purpose: At 9:30AM, Tuesday, December 16, 2025, the Public Works Department Utilities Division was notified that PNM was drilling across 119 Vista Del Monte in Santa Fe, NM to relocate power lines when their boring operator struck a 16-inch water transmission line owned by the County. County Utility staff arrived at the location and observed water flowing steadily down the street. Efforts to isolate the leak were complicated by the absence of inline valves on the of water transmission line, requiring upstream valves to be shut off and resulting in service impacts to multiple customers. During this time, County staff did not have the required tools or materials to make the repair. At 10:28AM the Utilities Director contacted the Procurement Manager to request a declaration of emergency to contact a contractor to mobilize. The Procurement Manager requested that staff contact other contractors. Staff contacted BlueLine Contracting, NexGen Construction and Matrix Builder but none were available to mobilize. At 11:02, Sub Surface Contracting was able to mobilize immediately and perform the repairs. The 16-inch ductile iron water main was repaired using two solid sleeves, joints, and mega lugs provided by the Contractor, and the County provided the 8 foot section of ductile iron pipe. Water service was restored on December 17, 2025 at 8:00PM.
Contract Number:
Start Date: 1/15/2026
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Division: Growth Management
Item: Sole-Source Determination - Mapping Services
Contractor: Environmental Systems Research Institute (ESRI)
Purpose: Sante Fe County has been utilizing Esri Enterprise Geographic Information System (GIS) mapping system for thirty years. Hundreds of mapping interfaces have been created for multiple County Departments. These interfaces have been uniquely programmed to serve each Department’s needs, utilizing custom programming for Esri’s ArcGIS mapping software. These programs have taken over twenty years, and hundreds of staff hours to develop. These custom applications were written utilizing Esri’s proprietary ArcPy and Arcade programming languages, which are solely unique to Esri and Sante Fe County’s ArcGIS Environment.
Contract Number:
Start Date: 1/13/2026
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Division: CLERKS
Item: Stenography and Transcription Services
Contractor: Wordswork
Purpose: Stenography and transcription services for certain County meetings.
Contract Number: 2018-0241-CLK/KE
Start Date: 12/30/2025
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Division: Public Works
Item: DOE - Repairs to Water Service Line Leak at 3 Star Splash Street
Contractor: Sub Surface Contracting, LLC
Purpose: At 7:30AM on Tuesday, November 25, 2025, the Public Works Utilities Division was notified of significant water flowing down the street at 3 Star Splash located in the Las Campanas Subdivision, resulting in a disruption of water services to the residents in that area. When staff arrived at the site it was confirmed that an 8” water main was leaking significant amounts of water into the street. At 8:30AM staff had isolated the leak and was able to shut the valves to the main line. This shut down of water affected approximately 20 residents in the area by removing all water services.
Direction was provided to the Utilities Forman to proceed with contacting contractors to mobilize to correct the problem and repair the water line. Sub Surface Contracting was the first contractor that was able to mobilize immediately.
The crew removed a ten-foot section of damaged eight-inch C900 pipe and replaced it with a new section of pipe, secured with two Highmax couplings provided by the contractor. By 3:30PM the lines were ready for pressurization. At 4:30PM on November 25th the system was fully pressurized, flushed and services were restored to all affected residents.
Contract Number:
Start Date: 12/12/2025
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Division: Public Works
Item: Sole-Source Determination - Cloud-Based Licensed Software
Contractor: Flowpoint Environmental Systems, Inc.
Purpose: Flowpoint Environmental Systems is the owner and developer of certain proprietary cloud-based computer software solution used for the management of fluid dispensing and receiving stations (the “Software”). The Software is comprised of the following elements: (i) a Microsoft Azure ASP.NET website user interface; (ii) Microsoft Azure SQL database; (iii) zero or more Azure worker communication modules; (iv) zero or more Microsoft Windows Service communication modules; (v) an Allen-Bradley PLC program; and (v) an Allen-Bradley PLC tag definitions.
Contract Number:
Start Date: 11/12/2025
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Division: Public Works
Item: DOE - Repairs to a Water Service Line Leak Located at Carson Valley Way
Contractor: Sub Surface Contracting, LLC
Purpose: On Friday October 3, 2025 at 10:51 pm, the Public Works Department Utilities Division was notified of water flowing down the street from 52 Carson Valley Way. Upon arrival at the location the Utilities Operations Manager investigated and confirmed the water flowing from the corner of Carson Valley Way and Canyon Cliff Drive. The Manager immediately notified the Utilities Director and informed him that he was shutting the isolation valves upstream and down to stop the water flow. The Utilities Director contacted the Procurement Manager to request an emergency determination to contact a contractor to begin location and repair of the source of the water line break.
Contract Number:
Start Date: 10/22/2025
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Division: Public Works
Item: DOE - Determination - Repairs to Water Service Line Leak at 3 Desert Rain in Las Campanas
Contractor: Sub Surface Contracting, LLC
Purpose: At 4:00 pm Wednesday, July 2, 2025, the Public Works Department Utilities Division was notified of water flowing down the street off Los Sueno’s Trail and the intersection of 3 Desert Rain in Las Campanas Subdivision. Upon Public Works Utility Staff investigation, an air relief line that is connected to a 10-inch water main was hit by a boring machine. The crew determined that a contractor would be required to excavate the line and make repairs to the main water line.
Contract Number:
Start Date: 7/23/2025
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Division: LAND USE
Item: Sole Source Determination - Monitoring Short-Term Rental Compliances
Contractor: Granicus Technology
Purpose: In July 2020, the County entered into agreement No. 2020-0180-GM with Granicus, LLC, dba Host Compliance through a competitive sealed proposal to perform technical, analytical and administrative support for the development, implementation and management of short term rentals (STR) in Santa Fe County. Granicus is the County’s current provider of technology that monitors short term rental listings in Santa Fe County. A “web crawler” determines the location of rental postings and compares them to the County’s list of approved STR permits. A 24/7 hotline number is also maintained so that neighbors can report known violations of the policy or complaints about the use. The County uses this information to determine where illegal rentals are offered and is then able to enforce the regulation. The data is integrated into the County’s GIS system so that the location of this activity and other market characteristics can be analyzed. The system also has the capacity to send out mass mailings (reminders of renewal deadlines or notices of regulatory changes, for instance) to the registered STR owners or notices of violations against illegal rentals. This information is also essential for the County Assessor to determine the appropriate property tax rate and for the County to determine the amount of Lodger’s Tax that should be remitted with each rental fee.
One of the annual deliverables through the current contract with Granicus is the provision of market data that integrates with Esri’s GIS (the County’s mapping software). The amount of time it would take for a new vendor to provide this integration of software applications would likely take 6 to 8 months. In the meantime, without access to the data, the County would not be able to maintain compliance with the STR ordinance, accurately assess property tax values or track the payment of Lodger’s Tax.
Procuring a new contractor for the services currently offered by Granicus would create an untenable delay in the County’s ability to maintain compliance with its STR regulation. Continuing a contract with Granicus would give the County ample time to proceed with a new Request for Proposal (RFP) process to procure ongoing services for FY27 without experiencing a gap in compliance or detriment to revenues.
Contract Number:
Start Date: 6/23/2025
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Division: OPEN SPACE AND TRAILS
Item: Sole Source Determination - Develop an Updated Management Plan for the San Pedro Open Space Properties
Contractor: Ecotone Landscape Planning, LLC
Purpose: In May 2015, Santa Fe County entered into Agreement No. 2015-0183-GM with Ecotone for the creation of a site specific Strategic Management Plan for three open space properties within the San Pedro Open Space in accordance with the County Sustainable Growth Management Plan.
Santa Fe County owns the 320-acre San Pedro Open Space near Golden, NM. Santa Fe County acquired the southern 160-acre parcel in 2011. A management plan was then created for this property in 2016. In 2024, Santa Fe County acquired two northern parcels, totaling 160 acres, doubling the size of the open space to 320 acres. It is necessary to update the management plan to account for these additional parcels, and to plan trails and other recreational amenities on the expanded open space property.
Ecotone Landscape Planning, LLC was selected to create the original San Pedro Open Space management plan via a competitive RFP process in 2015 (then doing business as “Ecotone”). No other solicitation would be competitive because Ecotone Landscape Planning has already completed the research, data collection, stakeholder engagement and document preparation for the original management plan, which includes half of the area of the now expanded open space property.
Contract Number:
Start Date: 6/16/2025
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Division: MANAGERS OFFICE/COMMISSIONERS
Item: Sole Source Determination - Spencer Fane, LLC
Contractor: Spencer Fane, LLC
Purpose: In July 2021, Santa Fe County Purchasing Division issued a Request for Proposals (RFP) No. 2021-
0172-ATT/CW and entered Agreement No. 2021-0172-F-ATT/CW with Spencer Fane, LLC to provide
legal services on matters directed by the County Attorney’s Office over a 4-year term. One such matter
involved the legal services in representing Santa Fe County in the Matter of Leo R. Trujillo and Nora L.
Truillo vs. Board of County Commissioners was assigned to Spencer Fane, LLC. A judgement has
been entered, and ongoing representation will continue through execution of the County’s rights under
the judgement. The services will include consultation, communication with opposing counsel, filing of
necessary pleadings, and court appearances.
The contract with Spencer Fane, LLC is set to expire in July 2025 and may not be amended to extend
the term to continue to provide the required legal services for the subject case, Pursuant to NMSA 1978,
Section 13-1-150. Multi-term contracts; specified period.
Contract Number:
Start Date: 5/21/2025
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Division: PUBLIC WORKS DIVISION
Item: Sole Source Determination - Professional Engineering Services for Segment No. 7 of the Santa Fe Rail Trail Design
Contractor: Otak, Inc.
Purpose: In 2009, Santa Fe County Purchasing Division issued a Request for Proposals (RFP) No. 29-0131-CSD/JC and entered Agreement No. 29-0131-CSD/JC with Loris & Associates, Inc. to provide engineering services for the design and completion of the County’s portion of the Santa Fe Rail Trail (Project). The project scope included the completion of six phases or Segments, subject to the availability of County funding over multiple fiscal years.
In March 2017, Agreement 2017-0251-PW/BT was procured pursuant to a sole source determination to continue design services with Loris & Associates, Inc. to complete the design for segments 4 through 6. In April 2017, Loris & Associates was acquired by OTAK, Inc. and Agreement 2017-0251-PW/BT was amended to extend the term of the Agreement with OTAK, Inc. Pursuant to NMSA 1978, Section 13-1-150. Multi-term contracts: specified period, Agreement 2017-0251-PW/BT could not be amended to extend the term beyond a 4-year term contract. In May 2023, the County entered into Agreement No. 2023-0138-PW with Otak, Inc. as a sole source procurement to complete the design and alignment of Segment 6 of the Project.
Construction of segments 1 through 6 has been completed. Segment No. 7 requires the services of OTAK, Inc. to provide the design of for Segment No. 7, to continue the alignment in accordance to the original intent of the original RFP No. 29-0131-CSD/JC, pursuant to the NMDOT requirements and provide construction phase engineering services.
Contract Number:
Start Date: 5/19/2025
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Division: Public Works
Item: DOE - Determination - Repairs to Reconnect Electrical Service to the Santa Fe Water Reclamation Facility
Contractor: Allied Electric
Purpose: At approximately 12:00pm on Tuesday April 22, 2025, the Utilities Department were notified that the power went out at the County Water Reclamation Facility located at the State of New Mexico Penitentiary on Hwy 14 in Santa Fe. It was apparent that a power cable was cut by a construction contract for an adjacent development project.
Contract Number:
Start Date: 5/6/2025
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Division: FIRE
Item: Sole Source Determination - Public Consultant Group, LLC
Contractor: Public Consultant Group, LLC
Purpose: In January 2021, Santa Fe County entered into Agreement No. 2020-0257-FD/MM with Public Consulting Group, Inc. (PCG) to develop an alternative payment model to collect Medicaid and Medicare funds under the Ambulance Supplemental Payment Program (ASPP) in compliance with the State of New Mexico Health and Human Services Division (HSD) within deadlines established by HSD.
Contract Number:
Start Date: 4/18/2025
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Division: Purchasing
Item: Sole Source Determination - Santa Fe Business Incubator
Contractor: Santa Fe Business Incubator
Purpose: Santa Fe County desires to contract with the Santa Fe Business Incubator (SFBI) to develop a business outreach pilot program for the purposes of establishing a mechanism for local business creation, retention and expansion. For the purposes of this contract, two rural communities shall be selected: one community in the northern portion and one in the southern or south central portion of Santa Fe County. The purpose is to give the County a feedback mechanism about businesses in rural areas as well as provide information regarding business interests and needs. The outcome shall help establish, build and strengthen business networks in rural communities. This is a pilot program that will eventually lead to a program to help all businesses, home-based businesses and entrepreneurs succeed and grow in the County.
Contract Number:
Start Date: 2/28/2025
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Division: CLERKS
Item: Sole Source Determination - Annual License and Subscription Redactor and Election Shield Licensing
Contractor: Civera LLC
Purpose: The County Clerk’s Office is requesting the purchase of a specialized software license to provide a cloud-based hosted system that provides a comprehensive integration of all cast ballot images and records that provide transparent and secured reporting of election results.
The scope of service includes comprehensive integration, navigation, filtering, and downloading of all cast ballot images, cast vote records, and hash validation security to ensure data integrity, alongside advanced handwriting detection and Cartesian polygon redaction for privacy protection. The system will also encompass thorough correlation tests across all metadata, dynamic detection of mathematical anomalies, and an interactive dashboard app that provides real-time insights into the integrity and accuracy of election data.
Contract Number:
Start Date: 2/18/2025
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Division: PUBLIC WORKS DIVISION
Item: Sole Source Determination - Purchase and Indefinite Quantity Sodium Hypochlorite and Citric Acid for the County Water and Wastewater Disinfection
Contractor: PVS DX, Inc.
Purpose: The requirements for chemicals treatment to wastewater treatment is set by the New Mexico Environment Department (NMED) through the County’s discharge permit No. DP-234, Quill Wastewater Treatment Facility operated by Santa Fe County Utilities Division. Additional regulatory standards requiring the chemicals for drinking water are set by the Drinking Water Bureau (a section of the NMED) for Public Water Systems under the Statutory Authority: NMSA 1978, Sections 74-1-6, 74-1-8, 74-1-10, 74-1-13 and 74-1-13.1. Specifically, Title 20, Chapter 7, Part 10.
The Public Works Utilities require the purchase of sodium hypochlorite and citric acid to disinfect of both drinking water and wastewater flows into the wastewater treatment facility, to be in compliance with the NMED discharge permit as meeting the regulatory requirements of the Drinking Water Bureau.
The Department performed a good faith and due diligent effort in identifying companies within New Mexico and throughout the country to find both chemicals. Only PVS DX, Inc. was found that can deliver both of the chemicals that are needed.
Contract Number:
Start Date: 2/14/2025
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Division: COMMUNITY SERVICES
Item: Sole Source Determination - Dolly Parton Imagination Library
Contractor: Growing Up New Mexico
Purpose: The program is to provide books to children ages 0 to 5 in support of early childhood education.
Contract Number: 2025-0142-CSD-TJ
Start Date: 1/31/2025
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Division: PUBLIC WORKS DIVISION
Item: DOE - Determination - Repairs of a Water Line Break at 2208 Paseo Primero, Hyde Park Estates
Contractor: Sub Surface Contracting, LLC
Purpose: At approximately 10:00AM on Monday December 9, 2024, the Public Works Utilities Supervisor received a call of a possible water line break at 2208 Paseo Primero within the Hyde Park Estates in Santa Fe County. As the County is responsible for the maintenance of the Hyde Park Estates water system, the Supervisor of the Department dispatched a crew to investigate the water line break.
Upon arrival the crew confirmed that there was a major break in the water line at the location and requested the assistance of a licensed plumbing contractor to mobilize to the site for further investigation and repairs. Once approved, the Department was successful in contacting Sub Surface Contracting to mobilize the same day. The Contractor was able to excavate the site and complete the repairs by the end of the day.
Due to the weather and the damage to the asphalt road, the Contractor had to return to the site to make the required repairs to the road.
Contract Number:
Start Date: 1/3/2025
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